The next step in how to organize your time is to account for how you spend your time during the week. “Our mental picture of how we spend the hours can be quite different from the way we really spend them,” wrote the late Charles Hummel in his essay, “Tyranny of the Urgent.”
Hummel suggests making a simple time inventory chart by writing the days across the top and listing the hours down the page in half-hour segments. “At week’s end,” says Hummel, “count the hours spent on each activity and compare the totals with the list of priorities you made.” You’ll recall the first step in how to get organized is to decide what’s important to do each day and to postpone or reschedule the the rest.
You’ll discover by studying your time inventory chart for a week, that some of the things you’re doing take more time than necessary. By cutting back on some activities—let’s say time spent watching TV— you can save several hours a week and spend them doing what’s important.
Hummel suggests you budget your time like money. For example, you wouldn’t plan what to buy but where your money goes. Similarly, budgeting your time shows where your hours go. Then you can decide how to improve what you do with the time you have.
You can learn many more techniques on getting organized—in just a minute each—by reading the chapter titled “Tips on Organizing Your Job Hunt” in my new book, Your One-Minute Job Finding Coach.
Copyright ©2015 by Ransom (Randy) Place