How to sign-off an e-mail

You’ve observed all kinds of ways to end an e-mail from “cheers,” and “ciao,” to “speak soon,” “see ya later,” and “hugs.”

It’s okay to end an e-mail in cutesy ways to your family, friends, and lovers. But never try to be cute when it when it comes to an e-mail sign-off for business or your job finding campaign. Hiring managers who don’t know you, and supervisors with whom you’re not intimately acquainted, will be turned off by a breezy sign-off.

Job hunters also need to stay away from smiley faces and sentences like “I dictated this email into Siri, “misspelled words are the spellchecker’s fault,” or “sent from my iPhone.”

How to sign-off emails on the job or for your job search? A safe way is “with regards,” or “best regards.” But even that might be too friendly when you don’t know someone. After you’ve had a conversation or some e-mail exchanges, “regards” is fine. When you know someone well, “Warm regards” is appropriate.

Another way to end an e-mail where you can’t go wrong is, “thanks.” That word says it all for Fox News reporter Cherry Cassone who told “Fox & Friends” that she often inserts an exclamation point for emphasis—Thanks! Cassone said it shows you appreciate the consideration your material is going to get. When writing on a Friday, the reporter often signs off her e-mail correspondence with, “thanks and have a wonderful weekend.”

Many of you don’t sign-off at all. You either let the ending of your e-mail hang in space. Or you just write your name at the end.

It’s always a good idea to sign-off your e-mails. It makes clear that you’ve ended the communication. Besides, it’s proper e-mail etiquette.


Copywright © 2015 by Ransom Place


About the Author

RANDY PLACE IS A JOB-FINDING and executive coach, writer on career topics, broadcaster, and host of For twenty-three years, he helped thousands of employees who had been let go from JPMorgan Chase find jobs. And he coached executives at CBS Television, Pitney Bowes, and major outplacement firms in New York on job-finding techniques, communications skills, and selling strategies. An accomplished seminar leader and speaker, Randy has designed and presented workshops on interviewing, telephoning techniques, job-search writing, and sales training nationwide. Randy's groundbreaking nationally syndicated radio series, Your Career Service, has been heard on over two hundred radio stations across the United States. And his articles on career topics have appeared in the Wall Street Journal's National Business Employment Weekly. A former broadcast journalist in New York, he has also been a commercial spokesperson for an array of national and regional advertisers. In addition, Randy was a sales executive at NBC Radio and the New York City sales manager for syndication at Wolper Productions. He holds a Bachelor's in Sociology and Broadcasting from Syracuse University, and a Master's in Journalism from New York University.